Admin Assistant (Must have Enhanced DBS)

To contribute to the overall success of the service's objectives and maintain effective service delivery by:

• Ensuring timely and accurate provision of administrative support.
• Dealing politely with all customers whilst remaining within procedures.
• Highlighting and referring any decisions required outside the scope of this profile.

Responsibilities:

• Communicating clearly and concisely with customer group providing information on systems and procedures operating within the respective service.
• Responding to customer queries on a timely basis answering them where possible and referring to appropriate person where necessary.
• Ensuring that confidentiality as required under Data Protection is strictly maintained reporting any perceived breaches to the line manager.
• Communicating with external customers as required ensuring that a professional image is maintained at all times.
• Working effectively and flexibly as part of the team assisting others and sharing knowledge openly and willingly.
• Participating in open two-way dialogue during Performance Management meetings agreeing own task and development objectives and reviewing these and overall performance against the competency framework.
• Participating in training and other development opportunities as agreed within the Performance Management process.
• Maintaining good housekeeping standards within own work area immediately reporting hazards and ensuring they are resolved in a timely manner
• Bringing to the attention of the relevant party any hazards identified outside of own work area.
• Meeting all regulatory requirements.
• Complying with Code of Conduct, policies and procedures.
• Maintaining all files in an orderly and up to date manner meeting internal standards and external regulatory requirements where applicable.
• Providing regular monitoring and measurement statistics as required.
• Preparing, printing and distributing standard forms, documents, letters, etc. as required.
• Undertaking ad hoc office duties such as typing, faxing, photocopying as and when necessary.
• Ordering stationary, supplies and equipment as appropriate to the team's need gaining approval for expenditure in line with procedures.
• To undertake general office management, including premises maintenance and housekeeping.
• To provide an efficient, courteous and responsive reception and telephone service to internal and external customers.

Essential

• Must have enhanced DBS
• Ability to work as part of a team, demonstrating support to other team members and other teams.
• Customer and focussed approach to both internal and external customers.
• Ability to use Microsoft office applications to an intermediate standard.
• Relevant typing qualifications.
• Ability to work under pressure and meet deadlines.
• Good written and oral communication skills.
• Relevant transport to enable to attend meetings/cover etc.

If interested, please submit CV and call Varsha on 02036913890 between 9am to 5pm (Mon to Fri)